Gemini × Google Meet Integration: Streamlining Everything from Meetings to Minutes!
Hello, this is the official note editorial department for Google's AI, "Gemini."
In this note, we will introduce Google's Workspace apps that have become even easier to use through integration with Gemini, service by service.
Our theme this time is "How to make Google Meet meetings smoother." Recording what is said in meetings and creating minutes is time-consuming, and you might even miss important points.
However, by using the Google Meet "automatic note-taking feature," AI will automatically record the meeting content and summarize it in an easy-to-understand way! Furthermore, by using the "caption translation feature," you can conduct meetings in multilingual environments more smoothly.
These features are available to those subscribed to eligible Google Workspace plans. In this article, we will introduce detailed usage instructions for each feature and examples of how they can lead to improved work efficiency. Please make use of them to make your daily meetings smoother.
*Explanations regarding the use of generative AI, including Gemini, are for illustrative purposes. Please verify the accuracy of the actual response results yourself.
What is the Google Meet automatic note-taking feature?
The "automatic note-taking" feature automatically records remarks during a meeting and saves them as organized notes in Google Docs. Specifically, it has the following features:
Organized meeting notes are automatically created in Google Docs and can be easily shared with the team
With the "summary so far" feature, even those who join midway can immediately grasp the flow of the meeting
After the meeting ends, an email containing a link to the highlights is automatically sent to the organizer
A link to the highlights is also automatically attached to the calendar event
This feature is available on eligible Google Workspace plans (Business Standard and above). Note that for optimal performance, it is recommended that meeting duration be between 15 minutes and 8 hours.
How to use the automatic note-taking feature
You can use the Google Meet automatic note-taking feature in simple steps. Let's take a closer look.
1. Access Google Meet and join a meeting
First, access meet.google.com on your computer and join the scheduled meeting. The automatic note-taking feature is only available when accessing from a computer. Please note that it cannot be used from smartphones or tablets.
2. Enable the "Generate notes with Gemini" feature
Once you have joined the meeting, click the "Generate notes with Gemini" icon (pencil mark) in the upper right corner of the screen. Clicking it will display the note generation options.
3. Start creating notes
Clicking the "Start note-taking" button will begin automatic recording of the meeting. When the feature is turned on, all participants will be notified, and a pencil icon will appear at the top of the screen. This allows everyone to recognize that notes are currently being recorded.
4. Managing the feature
Even while notes are being generated automatically, you can control the feature as needed. For example, when discussing confidential information or sensitive content, you can temporarily stop note-taking. Click the pencil icon on the screen and select "Pause note-taking."
Also, when you want to check the status of the notes, selecting "View summary so far" from the same menu allows you to see the content of the notes created up to that point. This is a particularly useful feature for members who join the meeting late.
Flow after the meeting ends
After using Google Meet's automatic note-taking feature, meeting records are shared in the following flow.
1. Document created automatically
When the meeting ends, meeting notes are automatically created in Google Docs format and saved to the meeting organizer's Google Drive. They are created in a folder called "Meet Recordings" within "My Drive".
This document contains organized records of the meeting's main points, discussed content, and key takeaways.
2. Note content
The Google Doc contains the meeting "notes" and "transcript." The "notes" section contains a summary and detailed content of the meeting.
The "Summary" section allows you to quickly understand the gist of the meeting. The "Details" section allows you to check the conversation content in chronological order.
In the "Transcript" section, you can check the transcribed remarks for each participant.
3. Sharing notes
Meeting notes are shared in the following ways:
A link to the notes is automatically emailed to the meeting organizer and any participants who had the note-taking feature turned on.
The notes document is also automatically attached to the calendar event, so members within the organization invited to the meeting can access it directly from the event.
4. Follow-up and next steps
Meeting notes record not only what was discussed but also future actions.
In particular, the "Recommended next steps" section automatically records follow-ups and tasks decided during the meeting, allowing you to proceed with post-meeting work efficiently. (This feature is being rolled out gradually. If it is not displayed, please wait a while until it becomes available.)
Usage example: Let's create minutes from a document using Gemini
You can also create more detailed minutes based on the Google Doc created using Google Meet's automatic note-taking feature.
Try entering a prompt like the following in the "Gemini side panel" of the Google Doc.
Create minutes that accurately reflect the meeting transcript text.
Include the following information:
* Meeting name (if unknown, use "(Meeting name unknown)")
* Date and time (if unknown, use "(Date and time unknown)")
* Attendees
* Agenda
* Key points of discussion
* Decisions made
* To-Dos (person in charge, content, deadline)
* Next meeting schedule (if none, use "None in particular")
Please write in a concise and easy-to-understand manner.
Once you enter the prompt, the minutes will be created.
You can copy the created text, or press the "Insert" button to add it to the document with a single click.
If you create a prompt that matches the minutes template used at your company, creating minutes will become even easier.
Usage example: You can also create internal knowledge sharing materials
You can also use the information gained from meetings to create knowledge documents that can be shared within the company. Use prompts like the following to convert meeting content into useful internal resources.
Create a knowledge document for internal sharing that accurately reflects the transcript text.
Include the following items in the document:
Title
Overview (purpose and content of the document)
Key topics (bullet points)
Specific know-how/tips (bullet points, including speaker names if necessary)
Reference information (related documents and links)
Summary
When creating the document, please pay attention to the following points:
Understand the spoken content accurately and write based on facts.
If there are many technical terms or abbreviations, add brief explanations.
Once you enter the prompt, the knowledge document will be created.
Since you can use meeting content to share know-how, you can efficiently create internal knowledge documents.
Access rights to notes and points to note when using them
To make good use of automatically generated notes, please be aware of the following points:
Access rights to the note document are automatically granted to the meeting organizer listed in the calendar event and to invitees within the same organization.
Please note that if you invite people as a group, access rights will not be granted automatically.
It is recommended to create a new calendar event for each meeting (if you copy an event, the notes will not be attached).
Google Meet's subtitle translation feature is also useful!
Automatic note generation is not the only feature for conducting Google Meet meetings smoothly. The subtitle translation feature is also very helpful, especially in meetings where multiple languages are spoken.
In meetings in multilingual environments, language barriers can sometimes hinder communication. By using Google Meet's subtitle translation feature, you can conduct meetings smoothly even between people who speak different languages.
How to use the subtitle translation feature
The subtitle translation feature can be turned on in a few simple steps.
Open Google Meet on your computer and join a meeting.
During the meeting, click the More icon (three vertical dots), then click the Settings icon (gear icon), followed by the Captions icon (a square with "CC" written inside).
Select the "Meeting language."
Turn on "Translate captions."
Select the language you want to translate into from the pull-down menu.
If you are recording the meeting, selecting the "Record captions" option allows you to include subtitles in the recorded video as well.
Displaying past subtitle translations
When translated captions are turned on, you can also view the translated captions of what was said previously. You can scroll up and down the screen to check past translated captions.
However, please note that only conversations that occurred while you were participating in the meeting and while captions were turned on will be displayed.
Tips for Use
The translated captions feature is particularly useful in situations such as the following:
Meetings with international teams where not everyone is fluent in the same language
When you want to reduce misunderstandings caused by language differences during presentations or important information sharing
When you want to support understanding of the content in meetings where non-native speakers are participating
By using the automatic note-taking feature and the translated captions feature together, Google Meet becomes an even more convenient meeting tool. Try leveraging these AI features to create a more efficient meeting environment.
Streamline Meetings and Improve the Quality of Communication
The "automatic note-taking" feature in Google Meet using Gemini is a very useful tool for increasing meeting productivity. By using this feature, participants can focus more on the actual discussion, which is the primary purpose, without feeling the burden of taking minutes. Additionally, you don't have to worry about missing important statements or decisions made during the meeting, as they can be reliably recorded.
Furthermore, it not only accurately records what was said but also summarizes the key points, making information sharing after the meeting smoother and leading to improved communication quality across the entire team.
Why not take advantage of this "automatic note-taking" feature to evolve your daily communication into something smoother and of higher quality?
You can also find detailed information on how to use Gemini in Google Meet on this help page.
Google Meet Help: "Automatic note-taking" in Google Meet
Also, if you are interested in trying out "Gemini automatic note-taking" in Google Meet, please consider subscribing to a Google Workspace plan. There is a free trial period available, so please feel free to sign up. (As of April 2025, it is supported on Business Standard plans and above.)
Google will continue to strengthen the integration between Workspace apps and Gemini. We will introduce new ways to use them as they become available, so stay tuned.