[Organizational AI Utilization #232] Easily create AI workflows even for general staff and non-engineers. Automatically deliver AI news to Chat every morning with Google Workspace Studio

Hello! This is Terada.

Currently, I serve as the Representative Director of the AI Digital Community (ADC), a community for AI practitioners such as AI promoters at digital-related companies, as well as the Representative Director of FURIKAKE Partners Inc., which supports the "xAI" transformation of client businesses, and AI Portalize Inc., which provides products that support organizational AI utilization. I support organizational AI utilization from various perspectives!

I will explain, with actual setting screen captures, a workflow where Gemini collects AI-related news from the past 24 hours using Google Workspace Studio and delivers a digest with links to Google Chat at a set time every morning.

With a simple 3-step configuration, you can automate catching up on the fast-moving generative AI scene. This is a 3-step template where Gemini collects AI-related news from the past 24 hours at a set time every day and delivers a digest with links to Google Chat. You can automate catching up on the fast-moving generative AI scene.

*Click here for past Google Workspace Studio related articles.

What you can do with this workflow

The flow is configured as "Execute on set schedule -> Consult Gemini (AI news collection) -> Notify via Chat." You can create it in a few clicks from the "Receive daily AI news summaries" template available in Studio.

Step 1: Schedule Settings

Here is the setting screen for Step 1 (Trigger).

Specify the start date/time, repetition, end time, and time zone. There are also presets like "7:45 AM on weekdays," designed for delivery before the start of the morning workday. Since schedule-based flows cannot be created via natural language generation (as of July 2026), creating them from a template is the correct approach.

Step 2: AI-Specialized News Collection Prompt

Here is the setting screen for the Consult Gemini step.

The prompt explicitly states "Google Workspace AI trends, Gemini, agents, and other interesting AI trends," and includes the following instructions:

• Limit to AI-related news from the past 24 hours only

• Require direct links to articles rather than landing pages

• Have the output re-read to verify links and dates

• Explain using facts only and do not add opinions

• Explicitly exclude duplicate headlines

Also, by passing the current date and time using the "Step 1: Start Time" variable at the beginning of the prompt, it serves as a good example of how to incorporate schedule variables into a prompt.

Step 3: Deliver to Chat

Here is the settings screen for the chat notification step.

Gemini's output (headline with emoji + summary + link) is delivered directly to the chat. If you set the destination to the AI Promotion Team's space, the team's morning input will be aligned.
I am using chat here, but output to spreadsheets or email is also possible depending on your settings.

Customization Points

• If you want to make the delivery weekly, it is easy to modify it by setting the repetition to "Weekly" and scheduling it for Friday evening.

• For example, if you want to focus on domestic news, you can change the content just by adding a sentence like "Prioritize Japanese news sources."

Create several workflows to get used to it

Regarding Google Workspace Studio, it is a tool that is easy to use for daily tasks to trigger and automatically execute multiple business processes based on something.

However, although there are still some restrictions, it is quite user-friendly, so I think if you try creating a few yourself first to get used to it, it will become easier to mass-produce them.

I hope you will try creating at least one to start with!

Thank you for reading!
Here are past AI-related articles!

By the way, I have also published a book summarizing AI promotion in organizations. Please take a look if you are interested.