I made a mistake again...! WEB board meetings are optional and budgets must be decided by gathering | FY2022 Management Business Chief Exam Q31 | No.75 | Condominium Management Consultant/Management Business Chief Exam Prep
Hello, this is Neko-Ojisan.
I covered this question in a previous article, but I made a mistake on it again.
Last time, I focused on the point that WEB meetings are an optional provision, but this time I stumbled on the scope of application for electromagnetic methods (budget proposals are not allowed), so I will organize it from a different perspective.
If you are short on time, read this!
Correct options: A and C (Two are appropriate)
WEB meetings are an optional provision, so "must be stipulated" is incorrect
Resolutions for budget proposals must be held at a board meeting, electromagnetic methods are not allowed
Question Text
Management Business Chief Exam FY2022 (2022) Q31
Regarding the following descriptions about the board of directors, according to the Standard Management Bylaws (Single Building Type), how many are appropriate?
A: Relieving the accounting director of their accounting duties can be decided by a majority of the directors present.
B: When holding a board meeting using a WEB meeting system, the method of exercising voting rights at said board meeting must be stipulated in the bylaws or detailed regulations.
C: Regarding the minutes of the board meeting, the chairperson and two directors present at the board meeting designated by the chairperson must sign them.
D: The income and expenditure budget proposal, which is a proposal to be submitted to the general meeting, can be resolved by electromagnetic methods if there is consent from a majority of the directors.
One / Two / Three / None
Summary of the question
1: Is the dismissal of the accounting director okay with a majority of directors present?
2: Must holding a WEB meeting be stipulated in the bylaws or detailed regulations?
3: Are the minutes signed by the chairperson + 2 designated directors present?
4: Can the income and expenditure budget proposal be resolved by electromagnetic methods?
Judgment of each option
A: Correct
The chairperson, vice-chairperson, and accounting director can be appointed/dismissed by a board resolution (Standard Management Bylaws Article 35, Paragraph 3). Decided by a majority of directors present.B: Incorrect
The method for WEB meetings is an optional provision that "can be stipulated in bylaws, etc." (Standard Management Bylaws Article 53, Comment 5). It is not mandatory.C: Correct
Signed by the chairperson + 2 directors present designated by the chairperson (Standard Management Bylaws Article 53, Paragraph 4). The provisions for general meeting minutes are applied mutatis mutandis.D: Incorrect
Electromagnetic methods are only allowed for minor matters (repairs to exclusive areas, etc.). Budget proposals require a board meeting to be held (Standard Management Bylaws Article 54, Paragraph 1, Item 1).
Neko-Ojisan's stumbling point explanation
I was left with the frustration of "I got caught in the same place again..."
Last time I got caught on the optional provision for WEB meetings, but this time I stumbled on the electromagnetic resolution for budget proposals.
Honestly, the reason was that I thought from a practical sense, "If everyone agrees, isn't an online resolution fine?"
However, resolutions by written or electromagnetic methods for the board of directors are limited to urgent and simple matters.
✅ Examples of items that can be decided via WEB resolution (Standard Management Bylaws Article 53, Paragraph 2)
Article 17: Repairs to exclusive areas (restoring to equivalent condition)
Article 21: Minor management of common areas (e.g., replacing broken window glass with an equivalent product)
Article 22: Improvements to window glass, etc.
💡 The common points are,
They occur frequently
They require rapid processing
They do not require complex deliberation
❌ Examples of items that cannot be decided via WEB resolution (Standard Management Bylaws Article 54, Paragraph 1, Item 1)
Draft settlement of accounts
Draft business report
Draft budget of income and expenditure
Draft business plan
Because these are important matters directly linked to the management association's operational policy and financial planning, the principle is that all board members must gather to discuss them.
My stumbling block this time was blurring the line between "things that can be done flexibly" and "things that must be decided by gathering."
It was a mistake driven more by practical experience than a lack of knowledge.
For exam preparation, it is necessary to calmly evaluate the options based on the articles, using "whether it is urgent and simple" as the criteria for judgment.
Summary of how to remember and think about it
WEB meetings are an optional provision: "Can be stipulated" = not mandatory
Budget drafts must be decided at a board meeting: Important matters are discussed in person
Minutes must be signed by 3 people: Chairperson + 2 designated attending board members
🌀 Points to watch out for (trick questions)
Paraphrasing 'must be established' vs. 'can also be established'
Confusing cases where electromagnetic methods are OK (minor matters) with important agenda items
The difference between 'a majority of directors present' and 'a majority of directors'
Options that make you mistakenly think an auditor can sign
📚 Be sure to check out the related articles too!
▶️ Board Meetings and Signature Requirements for Minutes | No. 31
This is an article explaining the same 2022 Kan-gyo Question 31 from a different focus. By looking back at a different 'stumbling block' from last time, your understanding will deepen further.
▶️ Board Resolutions and Conflicts of Interest | No. 9
This article organizes 'conflict of interest transactions' that become an issue during board resolutions. It is recommended for those who want to grasp a wide range of meeting operation rules.
I would be happy if this article was even a little helpful.
If there is anything else you are curious about or if you found a certain phrasing difficult to understand, please let me know in the comments.
I am creating navigation articles that categorize past exam themes.
Please use them when you want to find your weak areas or check what kind of themes exist.