To business owners worried that their monthly Google Workspace bill is 'too high.' The true value you should know before canceling
Hello, this is Yamauchi.
When you look at the system invoices that arrive every month, do you ever find yourself thinking something like this?
"I have a Google Workspace subscription, but I only ever use Gmail and Calendar..."
"Wouldn't a free email service be fine? Honestly, the monthly cost feels high, and I'm thinking of canceling it."
I receive these kinds of consultations very often, especially from business owners over 40 who are not particularly tech-savvy.
To be blunt, continuing to pay just for email and calendar is certainly a waste. It is only natural that you feel it is expensive.
However, please wait just a moment before you press the cancel button!
In reality, what you are about to let go of might not just be an email tool, but the ultimate weapon that protects your company and dramatically lightens the burden on your staff.
1. Freedom from the fear that 'it's all over if that person quits'
Why is it necessary to go out of your way to use the paid Google Workspace?
It is to forcibly switch important company information from personal property to company assets.
If you are conducting business using free personal accounts or personal computers, the moment your most talented staff member—the one who knows the field best—quits, the company falls into a panic.
"That customer data is only on Mr./Ms. XX's computer!"
"The correspondence with the client is happening on Mr./Ms. XX's personal LINE, and we have no idea what the history is..."
These are the real horrors of black-box operations (dependency on specific individuals) that I have witnessed in numerous workplaces.
What if a staff member who has resigned continues to access important company data from their smartphone without any malicious intent...?
It's chilling just to imagine, isn't it?
The true value of Google Workspace lies in the peace of mind that comes from the administrator being able to control all data.
Even if someone suddenly quits, if the administrator switches the account, all data is safely handed over to the successor.
The fee you pay every month is not just for email; it is an insurance premium to protect your company's valuable assets and the continuity of your business.
2. Do you realize you are sitting on a gold mine you already have in your hands?
I understand it's excellent as insurance, but the monthly cost is still...
It is no wonder you feel that way.
That is precisely why I want you to make full use of the tools you already have.
For example, did you know that the Google Workspace you already have includes a feature called "AppSheet" (depending on your plan)?
By using this, you can base it on the spreadsheets you use daily and easily create your own company-specific business apps at zero additional cost.
Apps like "daily reports" or "inventory management systems" that you previously paid high outsourcing fees to system companies to build can now be created within the costs you are already paying every month.
When I tell business owners this, they are all very surprised, saying, "Wait, could we have used this all along!? I've been wasting money..."
The ledgers that staff hand-write every day, or the work of confirming things over the phone.
By automating these just a little, your staff will be able to focus on heartfelt customer service that only humans can provide.
3. The overly high wall of initial "setup"
"If it's that convenient, why aren't we using it?"
The reason for that is not your fault.
It is not because you are bad at IT, either.
Actually, the biggest hurdle with Google Workspace lies in the initial setup (the very first foundation building).
How to handle access permissions, how to organize data. Because the "foundation work," as you would call it in home building, is a bit complex, many people stumble here and end up thinking, "I'll just use it for email for now."
When you introduce a new system, there are times when staff on the front lines will resist at first, saying the old way was easier.
Facing that wall alone as a president is truly lonely and difficult.
Summary: Before you cancel
If you are currently thinking about canceling Google Workspace, why not take one more look at your company's operations before you do?
"Can our company really use it in such a convenient way?"
"I don't understand the settings at all, so I want to leave it to someone else to consult."
Please feel free to throw those honest questions and concerns at me.
At Digital Forward, we don't just sell systems; we value standing by the "real-world problems" that business owners face and searching for solutions together.
"Maybe I'll just hear what they have to say." That lighthearted feeling is perfectly fine.
First, please let me hear about your company's current situation in a 30-minute free online consultation.
That 30 minutes should be the catalyst that turns wasted costs into your strongest investment.
I look forward to speaking with you.
[Click here to sign up for a free 30-minute online consultation]
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