If you're using Google Forms to gather information, it's handy to know when someone fills out your form. This article will show you a simple way to get email notifications whenever you receive a new response. These notifications make sure you're always updated without having to constantly check the form.
Here, we'll walk you through the straightforward steps of enabling email notifications for your Google Forms.
How to Get an Email Notification for New Responses in Google Forms
Step 1: Go to Google Forms
Sign in to your Gmail account and create your own Google form.
Step 2: Go to the Responses Tab and Click on More (three dots) Icon
On the top of the navigation panel, you will find three tab options. Select the "Responses" Tab. On the right side click on the "Three Dots Menu". The first option in the popup menu will be "Get email notifications for new responses".
Step 3: Enable Get Email Notifications for New Responses
Click on "Get Email Notifications for New Responses" option and you will enable the form to send notifications to your Gmail account.
Note: Upon enabling this option, you will get notification only when a new response in the Google Form is submitted.
Benefits Of Turning On Notifications in Google Forms
- Multiple Response Types: Google Forms offers options like checkboxes, radio buttons, text fields, and media uploads.
- Conversion to Excel: Responses can be exported directly as Excel sheets.
- Versatile: Suitable for feedback, event registration, and quizzes with point assignments.
- User-friendly: Simple interface for creators and responders.
- Multiple Controls: Options to limit responses, send copies to respondents, and shuffle questions.
- Quick Analysis: Automated response analysis for a swift overview of key data.
How to Get Email Notification Add-Ons in Google Forms
Add-ons are nothing but extensions for Google Forms which will enhance its functionality. For example, Mail Merge is a very useful add-on with which we can create a custom email template to be sent to responders whenever the form is submitted.
Add-ons can be browsed from the "More" section of Google Forms.
How to Get Notified When People Submit Your Google Form
Using Email Notifications, you'll receive instant alerts whenever a new form entry is submitted or any edits are made to an existing submission.
Email Notification for Google Forms Add-On
This Add On can be found by searching in the "Get Add-on" section. This add-on comes with multiple features to customize the email notification after a new response is submitted. Though some features require premium membership, it is still a very useful tool.
Features of Email Notification for Google Forms
1. Create Email Notification
Email notifications of custom format can be created. One can create multiple custom email templates which are stored as 'Rules'.
- Customize email format with a wide range of options
- PDF of responses can be generated with the custom file name
- Other files can be linked as attachments.
- Send a custom confirmation message to the respondent based on their response.
- Can include multiple addresses to notify upon form submission.
2. Create Mobile Notifications
Notifications of custom format can be created using this option. Upon successful configuration of this service, you will receive a notification on your mobile phone whenever a new response is submitted.
3. Resend Form Notifications
With this, one can view and resend all the past responses received on the Google form.
Mail Recipe for Google Forms Add-on
It is a free and robust tool that can be used to send customized email notifications to both collaborators and responders.
Features of Mail Recipe
- Send Responders an email confirmation with a custom subject and body.
- Email notifications can be sent to multiple emails (collaborators) whenever a new form is submitted.
- Preview and test all the configurations.
- Enable or disable the form notifications for all the users.
Conclusion
Google Forms is a very useful application that can be used for multiple tasks, comes with multiple control options, and has a wide range of extensions available. Integration with Gmail makes Google Forms a powerful and free tool that can be used for many technical and nontechnical tasks.