Transferring ownership of a Google Docs file gives full control to another user. It is useful for collaboration or handovers, allowing the new owner to edit, share, and manage permissions.
Steps to Transfer Ownership of a Google Doc
Here are the steps on how to transfer ownership of a Google Docs.
Step 1: Open Google Docs
Launch Google Docs in your web browser.
Step 2: Select the Document
Now, after opening the Google Docs, open a document you own. We can also create a new document, add some text to it, and then we can transfer the ownership to another user.
Note: It is recommended to rename the document to prevent any prompts when sharing it with another user.
Step 3: Click on Share Icon
After opening the document, navigate to the Share Icon, which is located at the top right corner of the screen and just before the profile picture of our account.
Step 4: Add User Email Address and Click Share
- Upon selecting the icon, a pop-up window will appear, requesting you to input the email address of the intended recipient with whom you intend to share the document.
- Consequently, you will be required to provide the email address of the individual whom you wish to designate as the owner of the document.
OR
After sharing the document to the user to whom you want to make the owner of the document, now again click the share button so that in this step now you can transfer the ownership to another user.
Step 5: Click the Drop Down Button and Select Transfer Ownership
Now a drop down arrow will be visible in front of a username and its ID, click on the drop down button and select Transfer Ownership from the options.
Step 6: Click on Send Invitation
Once you have updated the Transfer ownership option, a new prompt will be open, in which we need to click on the button as a "send invitation". This will send the invitation to the user whose email address we have entered and will notify the user that now the user has been transferred the ownership rights of the document.
Note: You can directly transfer ownership of files and folders to someone in your organization, in this case the transfer doesn’t require the new owner to accept but if you are sending some other user outside the organization then you need to send an invitation link which will be notified to a user.
Step 7: Preview the Changes
After sending the invitation and having it accepted by the user, preview the changes to verify whether the aforementioned steps have been executed correctly or not.
