A shipping invoice, also known as a commercial invoice, is a legal document provided by the exporter to the importer. It outlines the essential details of the goods being shipped, including their quantity, price, and terms of sale.
In this article, we will delve into the shipping invoice format along with an example.
Shipping Invoice Format
Shipping Invoice
Seller Information
Name: [Exporter’s Name]
Address: [Exporter’s Address]
GSTIN: [Exporter’s GST Number]
Buyer Information
Name: [Importer’s Name]
Address: [Importer’s Address]
GSTIN: [Importer’s GST Number]
Invoice Details
Invoice Number: [Unique Invoice Number]
Invoice Date: [Date of Issue]
Place of Supply: [City/State]
Description of Goods
S. No. | Product Description | HSN Code | Quantity | Unit Price (INR) | Total Price (INR) |
|---|---|---|---|---|---|
1. | [Item 1 Description] | [HSN Code 1] | [Quantity 1] | [Unit Price 1] | [Total Price 1] |
2. | [Item 2 Description] | [HSN Code 2] | [Quantity 2] | [Unit Price 2] | [Total Price 2] |
--- |
Total Invoice Value
Subtotal: [Subtotal Amount in INR]
GST @ [GST Percentage]: [GST Amount in INR]
Shipping Charges: [Shipping Charges in INR]
Total Amount Due: [Total Amount in INR]
Bank Details
Bank Name: [Bank Name]
Account Number: [Account Number]
IFSC Code: [IFSC Code]
Shipping and Delivery Details
Shipping Method: [Air/Sea/Road]
Expected Delivery Date: [Estimated Date]
Delivery Terms (Incoterms): [FOB, CIF, etc.]
Declaration
We declare that this invoice shows the actual price of the goods described and that all particulars are true and correct.
Signature
[Authorized Signatory Name]
[Designation]
[Company Name]
Shipping Invoice Example
Seller Information
Name: ABC Exports Pvt. Ltd.
Address: 123, Industrial Area, New Delhi, Delhi, India
GSTIN: 07ABCDE1234F1Z5
Buyer Information
Name: XYZ Imports Ltd.
Address: 456, Commercial Street, Mumbai, Maharashtra, India
GSTIN: 27XYZE5678G1H3
Invoice Details
Invoice Number: INV20240518
Invoice Date: 18-May-2024
Place of Supply: New Delhi
Description of Goods
S.No. | Product Description | HSN Code | Quantity | Unit Price (INR) | Total Price (INR) |
|---|---|---|---|---|---|
1. | Stainless Steel Bolts | 73181500 | 5000 pcs | 10 | 50,000 |
2. | Copper Electrical Wire | 85444999 | 2000 meters | 150 | 3,00,000 |
Total Invoice Value
Subtotal: ₹3,50,000
GST @ 18%: ₹63,000
Shipping Charges: ₹10,000
Total Amount Due: ₹4,23,000
Bank Details
Bank Name: State Bank of India
Account Number: 12345678901
IFSC Code: SBIN0001234
Shipping and Delivery Details
Shipping Method: Road Transport
Expected Delivery Date: 25-May-2024
Delivery Terms (Incoterms): FOB (Free on Board)
Declaration
We declare that this invoice shows the actual price of the goods described and that all particulars are true and correct.
Signature
Rajesh Kumar
Finance Manager
ABC Exports Pvt. Ltd.