PowerPoint | Advanced Technique! Make Fonts Match Automatically with [Theme Fonts]
Hello!
This is Sotto Neko.
This might be sudden, but everyone,
are you confident in your own 'attentiveness'?
Okay, ready, go!
＼\ Nooooooo!!! /／
I thought so.
I mean, we leave the lights on when we go out, forget to hang up the laundry after running the machine, or can't remember if we just shampooed our hair.
Look, it happens at work too.Sending a second email because you forgot the attachment, getting the start time wrong for a meeting you scheduled, or talking with full enthusiasm while on Zoom mute.
Isn't that just human nature?
And these are the documents created by such humans. It's just inevitable.
When you see a document that says, 'I made this with Meiryo!'
but then you look at thetable
and it'sYu Gothic.The graphis also
Yu Gothic.Only the body textis
Meiryo.
……So close!!!!!
You're just one step away! You've come this far!!
Thisforgetting to changeis actually quitecommon.
Actually, to prevent this,advanced users use a slightly different setting.
That's what I'm talking about today.What? Does it sound difficult already?
Don't worry, the operation itself is simple.
It's just that
most people don't do it
.
When you choose Meiryo
Last time, I mentioned Meiryo as one of the recommended fonts for proposals.
When you do that, everyone chooses Meiryo from here, right?
“Huh? What's wrong with that?”
“There's nowhere else to choose from.”
Yeah, yeah, I get it.
Well, it's not necessarily bad.
But this way of creating documents has ahigh probability of forgetting to changethe font.
The key is 'Theme Fonts'
'Theme Fonts'is, roughly speaking, a declaration that
'This document will use these fonts!'
When you open PowerPoint, it defaults to'Yu Gothic'.
Look, as proof, when you choose a font, 'Theme Fonts' is at the top, right? That's the default.
In other words, even if you haven't done anything,you've started with the declaration that 'This document will use Yu Gothic!'That's why every time you try to do something,
like typing text or creating a table, it starts with 'Yu Gothic'
.
If you don't change this, from PowerPoint's perspective,'Yu Gothic is the default, but you're forcibly overwriting it with Meiryo'is the state it's in.
It's like being in a Yu Gothic theme park and having to manually change every single sign to Meiryo.
Theme fonts can be changed
Actually, you can change these "Theme Fonts" yourself.
It's easy once you know where to look.
View tab → Slide Master → Fonts → Customize Fonts
Just change this from "Yu Gothic" to "Meiryo."
Now, this presentation becomes a Meiryo theme park.
It lists things like "Headings" and "Body," but for now, just set all four to the same font.
That's all there is to it.
Newly created text boxes as well as graphs and text inside tables will have the theme font applied by default, so everything will automatically become Meiryo. This prevents you from forgetting to change fonts.
The difference between theme fonts and other fonts
So far, we've only decided what to set the theme font to. You still need to
apply the "Theme Font" to your text boxes.
…That said, new text boxes already have the theme font applied automatically.
You'll use this when you want to fix a slide you've already made or when you copy and paste from another file. If you look at the font list, you'll actually see
"Theme Fonts" and "All Fonts" here. (This is probably the least understood feature in the world.)
Since we set the theme font to Meiryo earlier, Meiryo is listed at the top.
Select "Meiryo Body" under "Theme Fonts".
This means, "The theme font for this presentation is Meiryo. I will follow that.".
In other words, if you change the theme font to "Yu Gothic," the text in this box will also become "Yu Gothic."
On the other hand, there is the one everyone tends to use: "Meiryo" under "All Fonts".
This will always be Meiryo, regardless of the theme font.
Even if you change the theme font, it will remain Meiryo.
The benefits of using theme fonts
Even though they look the same, why go out of your way to use Meiryo from Theme Fonts?
This is because
new text boxes are designed to default to the theme font
Tables and chart text are also set to Theme Fonts by default
You can change the entire font style in one go easily
They appear at the top of the font list, making them easy to select
These are some of the reasons.
If you set up the foundation called a theme, your fonts will stay consistent even if you create slides without thinking about it. Working this way leads to fewer mistakes.
Conclusion
There are Theme Fonts and All Fonts.
When creating slides, first set the [Theme Fonts] and select the font you want to use as your main font. Then, in your text boxes,
choose the font from [Theme Fonts] to apply the theme. If you do this, people will think, "Did a PowerPoint expert make this?" Just by reading this, you are already an advanced user. If you liked this, go ahead and call yourself a PowerPoint expert. See you next time!
