PowerPoint | The story of the Enter key you press unconsciously [Paragraphs]

Hello!
I'm Sotto Neko.

Today, I have a story related to the Enter key you press without thinking about. When you're writing text and feel like "something is cramped," don't you ever


press the Enter key one more time?

There's too much text and it looks overwhelming, so you leave one blank line for now.
Everyone does this almost unconsciously.

What is created this way is a "paragraph".

You do this in PowerPoint and Word too, right?
But actually, PowerPoint has a proper feature to adjust "paragraphs."

Today is a story about this "paragraph" that is usually having its job stolen by line breaks.

Are you faking paragraphs with line breaks?

To begin with, what is a "paragraph"? It is a "chunk of a story." A place where the topic changes is a "paragraph."

On platforms like note or X, you create space between paragraphs using "line breaks,"
inserting one empty line in between. In proposals, there are quite a lot of people who
get by with inserting one empty line using line breaks like this. But as a document, this leaves too much space.

I just think, I want to have this much spacing instead.

So, what do you do?
An actual example is here.

...What a hassle...!

But the fact that they went through the trouble of setting it up like this means they must have a great aesthetic sense. Well, it does make it look neat.
*Since I redesign documents for work, I often see documents made by others.

Let's get back to the topic.

Even with the method from earlier, it looks neat.
But it's a bit of a difficult way to build it when you need to rewrite or add lines.

Especially at a company, there are times when people other than yourself touch the document, right?
In such cases, it can also cause trouble for others.

So in this case, I think it's better to "use the feature" called "paragraph" to adjust it.

How to adjust paragraphs

Paragraph adjustment.
In other words, it's about spacing the space between paragraphs just right.

Let's go through the actual operation!

Click the arrow at the bottom right of "Paragraph" in the "Home" tab

Then, the "Paragraph" dialog will pop up.
Up to this point, it's the same as "Line Spacing."
But today, we will use the "Spacing" next to "Line Spacing."

Everything up to where you pressed Enter for a line break becomes one paragraph.
"Before paragraph" -> The space above the paragraph (chunk of text) opens up
"After paragraph" -> The space below the paragraph (chunk of text) opens up

Since you usually add text below, it's easier to handle if you set "After Paragraph" in the text box when in doubt.

If you press the "∧" or "∨" buttons on the side, it will automatically input multiples of 6.
However, if you enter the number directly, you can specify values that aren't multiples of 6.

★ An Important Tip [Forced Line Break]

When creating materials, there are times when you think,"I don't want to change the paragraph, but I want to start a new line."For example, this.


I want to start a new line from "Chicken Stock."But I want the paragraph to be part of the Soy Sauce Ramen paragraph.

In this case, ifthe "After Paragraph" spacing is set in the text box,the moment youpress Enter to start a new line,it is treated as a different paragraph anda gap is created.Right?

That's when you usea "Forced Line Break."

When you press this, you can create a state where"it starts a new line but there is no gap."

This will be on the test.
It will be relevant to other techniques I'll explain in the future, so please make sure to remember it.

Conclusion

Even after reading this far, many people will still just use a regular line break.
Out of their usual unconscious habit, you know.
Neko understands that.

But you know,
if you can do this, it makes a big difference.
After all, there are very few people who do this properly.
I think this is a very clear dividing line in skill level.

Above all, once you can control these "paragraphs," you'll be able to do even more.
That's for another time.

See you later!

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