Entropy and Homeostasis
If left alone, organizations will see their "entropy" increase exponentially.
Simply put, entropy is a concept that quantitatively expresses the degree of "randomness" or "disorder." In physics, entropy is deeply related to the "law of increasing entropy," which indicates the tendency for energy to diffuse and disperse, representing a major natural principle that the entire universe is moving toward a state of greater disorder.
The larger the organization, the greater the force of entropy should be. That is why large corporations try to suppress this entropy by increasing the number of departments and managers. They also try to maintain organizational order by developing various training programs.
On the other hand, people try to maintain a stable state.
That is the immune function.
As a characteristic of warm-blooded animals, we try to keep our internal water levels and body temperature constant to maintain life activities, and keep our bodies free of foreign substances like bacteria. This regulatory function is called "homeostasis."
Homeostasis refers to the mechanism by which a living organism keeps its internal environment, such as body temperature, blood pressure, and blood sugar levels, constant even when exposed to changes in the outside world. To maintain this homeostasis, the organism uses regulatory mechanisms such as the autonomic nervous system, endocrine system, and immune system, and maintains a stable state through feedback mechanisms.
Yes, humans are contradictory creatures who try to maintain a stable state as individuals, yet become disordered when in a group.
Those who try to manage a certain number of people (executives and managers) must respect individual stability and provide a comfortable environment, while simultaneously suppressing the state of disorder. Many people fall into a dilemma between this entropy and homeostasis.
I believe the solution is the "5S" methodology.
It is not a cleaning technique, but "5S as a way of thinking."
In other words, it is "standardizing the location of things or tasks + habituation." Specifically, the following 1, 2, and 3 are preparation tasks, and the image is to cycle through 4 and 5.
I hope you will give it a try.
Seiri (Sort)
Separate necessary items (or tasks) from unnecessary ones, and discard the unnecessary ones.
↓Seiton (Set in order)
Arrange the remaining necessary items (or tasks) according to work procedures to make them easy to retrieve.
↓Seiso (Shine)
Clearly state what the correct state should be. (Post the rules)
↓Seiketsu (Standardize)
Explore the correct state and maintain and improve it. (Repetition of 1 and 2 above, and revision of 3)
↓Shitsuke (Sustain)
Teach the correct state to those who do not understand it. Point out those who do not participate in maintaining and improving the correct state.