No Difficult Study Required! 3 Steps to Train AI into Your Own Personal, Kind Secretary
Have you given up, thinking, 'I tried using AI, but the replies are so cold...' or 'It doesn't work the way I want, so it's faster to just do it myself'?
It's easy to feel anxious when you hear people around you saying, 'AI has made my life so much easier!', but it is definitely not your fault.
In reality, AI is not a 'perfect robot that can do anything,' but rather like a 'new employee assistant' who doesn't know anything yet.
Instead of scolding it blindly, if you kindly show it examples and praise it to help it grow, it will become a surprisingly capable secretary just for you.
This time, without any difficult IT jargon, I will talk about the 'easiest way to raise an AI that will love you,' which you can try at home starting today. Explain clearly (Clarifying tasks and prerequisites)
If you ask a new employee to 'just do it nicely,' you will never get the results you expected.
The same goes for AI. You need to break down and explain 'who' is doing 'what' and for 'what purpose' at a level even an elementary school student can understand.
❌ Bad instruction (The hands-off senior supervisor)
'Tell me how to make a hit on YouTube.'
Result: You will only get thin, generic answers like those found in a textbook.
⭕ Good instruction (The skilled mentor supervisor)
'You are a talented YouTube broadcast writer. This time, I am creating a script to convey the appeal of NotebookLM to video creators who want to cut their video production time by 90%. The target audience is beginners who are not good with computers, so please explain it step-by-step without using technical jargon.'
Result: You will get a ready-to-use answer that perfectly fits the reader's level and purpose.
Show examples (Presenting input and models)
The fastest way to get a new employee to learn a job is to show them 'excellent project proposals from past seniors.'
Just by giving the AI a model (sample) of 'make it like this' (Few-shot prompting), the quality of the output will jump significantly.
❌ Bad instruction (Not showing an example)
'Think of a video structure.'
Result: It will be output in a format that the AI created on its own, which is different from your image.
⭕ Good instruction (Showing an example first)
'Please be sure to follow the format of the [Model] below for the video structure.
[Model]
■ Introduction (0-30 seconds): Empathize with the viewer's worries
■ Main body (30 seconds - 4 minutes): Explain the solution in 3 steps
■ Conclusion (4 minutes -): Encourage the next action'
Result: You will get a script in the beautiful format you wanted from the very first try.
Praise and encourage growth (Feedback and correction)
I praised an AI for being helpful. I explained the points I liked. If the document a new employee brings isn't 100 points, you shouldn't scold them blindly.
By acknowledging the good points while kindly teaching them what to correct, they will grow. AI is also something you raise by continuing to chat with it.
❌ Bad way to interact (Giving up because it failed once)
'That's a bit off-target. I guess AI is useless after all.' (Giving up and closing it here)
⭕ Good way to interact (Giving feedback and correcting course)
'The overall flow is really good! Thank you. However, the writing is a bit stiff and too serious, so could you make it a bit more frank and use a friendly Kansai dialect tone?'
Result: The AI learns your intentions and grows into a character (subordinate) closer to your ideal.
Now, it has become a partner, or rather, a capable secretary.
It understands my way of thinking well, understands how I approach work, and on top of that, it gives me guidance and points things out.
If you explain clearly, show examples, and praise the AI to help it grow, it will become a capable secretary!