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Gakushuin Sanshokai Personal Information Protection Regulations

学習院山桜会

2025年10月11日 11:55

Hiroshi Kato, Chairman of Gakushuin Sanshokai
Gakushuin University Mountaineering Club, Class of 1982

Purpose of Use of Personal Information Acquired and Held by Gakushuin Sanshokai

1. The purposes of use for personal information acquired and held by Gakushuin Sanshokai shall be as follows.

(1) Notification and guidance for general meetings, social gatherings, etc.
(2) Solicitation of membership fees and donations
(3) Communication of Gakushuin and Gakushuin Sanshokai events
(4) Management of receipt of membership fees and donations
(5) Provision of member personal information for the support of Gakushuin Mountaineering Club activities

2. Personal information acquired or held shall not be used for purposes other than those specified in the preceding paragraph. However, this shall not apply if the consent of the individual has been obtained in advance.

October 11, 2025 (Reiwa 7)
Chairman of Gakushuin Sanshokai

Gakushuin Sanshokai Basic Policy on Personal Information Protection

1. Gakushuin Sanshokai shall clarify the purpose of use of personal information acquired and held for its activities, notify or publicly announce it, and handle it appropriately without using it outside the scope of the notified or announced purpose of use, including joint use.
However, this shall not apply if the consent of the individual has been obtained in advance.

2. Gakushuin Sanshokai shall clarify the contact point for receiving requests from individuals to prevent unintended use or provision of personal information and to ensure the accuracy and currency of personal information, and shall respond appropriately to such requests.

3. Gakushuin Sanshokai shall comply with relevant laws and regulations.

4. Gakushuin Sanshokai shall take appropriate measures against unauthorized access, loss, leakage, falsification, etc., to maintain the confidentiality, integrity, and availability of personal information, and shall strive to prevent such incidents.
Furthermore, in the event of an accident, it shall take appropriate measures, including notification or public announcement depending on the situation, and strive to prevent secondary damage and recurrence.

5. The Personal Information Management Officer shall be as follows.

Gakushuin Sanshokai Steering Committee Member Tadashi Nakamura

October 11, 2025 (Reiwa 7)
Gakushuin Sanshokai Chairman Hiroshi Kato