AI Brigade OS Practical Manual — Chapter 1: No Programming Knowledge Required! Building the 'Heart' of AI: Folder Structure and Naming Rules

This is a true story of the 'AI Brigade OS,' designed to lighten your workload with just one smartphone. Even beginners can replicate it.

Starting by handing the AI 'a map of your work'

Do you want to completely entrust the 'setup' of your work to AI?

In fact, no difficult technology or programming knowledge is required at all.
Building the AI Brigade OS begins with the extremely simple task of 'creating folders and naming them.'

'Wait, that's it?'
You probably think so. I thought the same thing at first. But really, that is all there is to it.

The purpose of this chapter is to hand the AI 'a map of your work' and have it automatically understand 'what to organize, where, and how.'
With just this, the AI will understand your work and start operating autonomously.

Wake up in the morning, open your smartphone, and your tasks for the day are already organized.
Priorities are listed, and what to do next is clear.

You will be able to see such a future by the time you finish reading this chapter.

1. Building the 'foundation' of the AI Brigade OS: Design philosophy that enables autonomy

The AI Brigade OS operates on the design philosophy of 'classifying work and fitting it into a mold to enable automation.'

Hearing 'fitting into a mold' might feel a bit restrictive.
But this 'mold' is exactly what will set you free.

Right now, do you know where everything is in your work?

• 'Where did I save that note again...'

• 'Which project does this task belong to...'

Don't you spend time on things like this every day?

This foundation building is essential for the AI to automatically identify tasks with high precision without getting lost. And once you build this foundation, the AI will do everything else on its own.

STEP 1: The '8 Project Classifications' for AI to understand your work

To enable the AI to distinguish your work, we start by 'dividing your life and work into 8 parts.'

You might think, '8 of them?' But don't worry.
These 8 boxes are the 'basic structure of life' that applies to everyone.

General 8-category example (applicable to anyone)

• Client Project Management
  Automatic tracking of progress and history for each client

• Content Production (Blog/SNS)
  Automatic management of the planning, production, and publishing pipeline

• Sales & Marketing
  Automating lead management and promotion effectiveness measurement

• Product Development (Services/Materials)
  Roadmap and version control

• Knowledge Management (Study Notes/Research)
  Improving information classification and searchability

• Administration & Routines (Accounting/Email)
  Automatic execution of recurring tasks and log recording

• Personal Projects (Mid-to-Long Term Goals)
  KPI and progress monitoring for goal achievement

• Life, Health & Lifestyle Management
  Reducing management burdens outside of work

Just by having this classification, the AI will perfectly understand 'which task belongs where.'
And you will get the feeling that the clutter in your head is being organized all at once.

The day I first created these eight, I experienced a strange sensation.

'Oh, so this is the structure of my work.'

My mind became clear, and I naturally saw what I needed to start with. They say that to understand something well, you should 'visualize it.' This is the same thing.

Examples of 8-Project Classifications by Job Type (Feel free to copy and paste)

'But this might not apply to my job...'
Some of you might have thought that. Rest assured. I have prepared specific examples by job type here as well.

🍜 For Restaurant Industry (Store Manager/Management)
Store Operations / Menu Development / Ingredient Ordering & Inventory Management / Recruitment & Training / SNS & Promotions / Sales Management & Bookkeeping / Customer Service & Review Management / Store Improvement & Strategy

💼 For Consultants & Freelancers
Client Projects / Proposals & Improvement Plans / Customer Acquisition & Marketing / In-house Product Development / Research & Investigation / Knowledge Accumulation / Accounting & Contracts / Self-Investment & Learning

If there is one close to your job type, please use it as is.
If not, just use the basic 8 categories as a base and fine-tune them to fit your work.

With just that, a 'map of your work' that the AI can understand will be complete.

2. 'Folder Structure and Naming Rules' to Skyrocket AI Processing Accuracy

Now, once the eight projects are decided, the next step is to create folders.
But these aren't just any folders.

The brilliance of the AI Brigade OS is that the 'location' and 'file name' act directly as switches for automation.
This is where it differs decisively from ordinary folder management.

Humans do not 'organize' it.
It is designed so that 'the moment you place it, the AI understands it.' This is the design.

STEP 2: An impenetrable 'folder structure' that is easy for AI to read

Create the following simple hierarchical structure on your PC or cloud storage (such as Google Drive).

/AI旅団OS/
　├─ 1. クライアント案件管理
　│     ├─ ToDo
　│     ├─ Logs
　│     └─ Docs
　│
　├─ 2. コンテンツ制作
　│     ├─ ToDo
　│     ├─ Logs
　│     └─ Docs
　│
　├─ 3. 営業・マーケティング
　│     ├─ ToDo
　│     ├─ Logs
　│     └─ Docs
　…
　（8フォルダ全てでこの型を適用）

Every project folder has the same three subfolders.

• 'ToDo / Logs / Docs'

Just these three. Very simple, right?
But this simplicity is the secret to keeping the AI from getting confused.

Why these three: 'ToDo / Logs / Docs'?

Folder Name Role (Instruction to AI): ToDo - Place tasks to be done here (AI is instructed to execute them), Logs - Place progress and records here (AI is instructed to save them as history), Docs - Place materials and notes here (AI is instructed to refer to them as information sources).

By simply dividing them into these three, two things happen.

First: The time humans spend wondering 'Where should I put this...' becomes zero.
If it's a task, put it in 'ToDo'. If it's a record, put it in 'Logs'. If it's a document, put it in 'Docs'. There is no need to think.

Second: The AI can automatically determine the 'purpose' of the file.
Before reading the contents of the file, the AI understands its purpose based on where it is placed.

When I created this structure, I enjoyed 'organizing' for the first time.
Because that unpleasant time of 'wondering where to put it' was gone.

Don't get lost. Don't think. Just place it.
The feeling that work progresses just by doing this. It's truly mysterious, isn't it?

STEP 3: 'Naming rules' where the file name becomes an automation switch

Now, once the folders are created, the next step is the file name.
There is a small 'rule' here too. But it's not difficult.

To prevent the AI from misidentifying files, we use the following simple naming rule as an 'automatic classification tag'.

[Recommended Naming Rule]

T001_タスク名.md
L001_ログ名.md
D001_資料名.md

Just add a single letter of the alphabet to the beginning of the file name.

• Files starting with T → Recognized as ToDo (tasks) and synced to the dashboard.

• Files starting with L → Recognized as Log (record) and saved to the database.

• Files starting with D → Recognized as Doc (document) and organized as a reference source.

With this, the AI won't get lost. It will never ask, 'What is this file?'
It will understand on its own and process it automatically.

For example, suppose you created a file like this.

T001_コンテンツ案をまとめる.md

The AI understands the moment it sees this.

'Ah, this is a task. I'll add it to the ToDo list.'

And it is automatically reflected on the dashboard.
Even though you didn't do anything.

L001_20250326_打ち合わせメモ.md

Seeing this, the AI understands it like this.

'This is a record. I'll save it as Logs.'

Then, it is saved in a searchable state, linked with the date and content.

D001_クライアント資料_契約書.md

This is recognized as a document, and the AI will automatically refer to it when necessary.

Just by naming the file, the AI understands the work.
This is the power of the AI Brigade OS 'naming rules'.

3. [The Magic Moment] STEP 4: The OS starts autonomously just by placing one memo

Now, the foundation is complete.

• Eight project folders have been created,

• 'ToDo / Logs / Docs' have been created inside them,

• and the naming rules have been understood.

Now, let's finally experience the 'magic moment'.
All you have to do is place one memo in the ToDo folder.

[Example of a memo to place in the ToDo folder]

T001_コンテンツ案をまとめる
・今日中に3案作成
・優先度A
・明日Emmaに確認

Save this memo in the ToDo folder.
Then, ask the AI, 'Check today's tasks'.

Then, the AI Brigade OS detects this note and automatically executes the following process.

• ✅ Instantly update the ToDo list

• ✅ Organize priorities (based on Priority A)

• ✅ Reflect on the dashboard

• ✅ Add to the daily report

• ✅ If necessary, the AI will propose the 'next move'

Humans just 'place it there'. Yet, the work begins to move.
Tasks are organized. Priorities are aligned. The next steps become visible.

Herein lies the true magic of this OS.

When I saw this moment for the first time, I was moved.

'It's really... working'

I muttered that while staring at the screen.
This is the true nature of an 'OS that works just by placing things'.

No difficult settings or programming are required.
Just create a folder, give it a name, and place a note.

With just that, the AI understands your work and starts moving on its own.

4. Conclusion: Breathing 'Life' into the 'Foundation' Built in Chapter 1 in Chapter 2

Up to this point, the parts corresponding to the 'heart' and 'skeleton' of the AI Brigade OS have been prepared.

• 8 project classifications

• 3-layer structure of ToDo/Logs/Docs

• T/L/D naming rules

However, one thing is still missing.

That is, 'the mechanism for the AI to actually read this folder structure and start moving work on its own'.

"I've created the folders, but how do I get the AI to recognize them?"
"I really want to try running it just by placing the files!"

You must be feeling this way.

Rest assured.
The implementation method (concrete steps to run the AI) will be thoroughly explained in the next chapter, Chapter 2, without the need for programming and in a way that even beginners won't get lost.

All you have to do is follow these 3 steps.

1. Choose an AI tool (I'll introduce some recommendations)

2. Load the folder (copy and paste is fine)

3. Place one memo (to confirm startup)

Let's experience the "moment it works just by placing files" together in Chapter 2.
Your work will start to change from tomorrow.

▶ Next article: AI Brigade OS Chapter 2 "Getting AI to Read Folder Structures"
[Please leave this as a placeholder for the URL]

Your work will surely become lighter from tomorrow, too.
Next, let's "start the AI" together.

— Emma