"Improving Writing Skills" "Start with the Conclusion" From Back to Front

"Action changes life"
Good evening. This is Zero.

The theme this time is improving writing skills
I would like to write about tips for easy-to-read writing. This is aimed at business documents.

This transcription

Start with the conclusion.
It's something you hear often.
Even though you know it, you surprisingly can't do it.
I will share two tips for that.

■ Let's start with the conclusion

I would like to talk about that.

Are you starting with the conclusion?

Start with the conclusion.
I think you've heard it many times.
It's something you're always told.

However, it's quite difficult to do.
I rarely see documents that are actually done that way.

The first tip for that.

1. Know thatthe conclusion ends up at the endwhenwriting normally.

When you write a document normally, the conclusion ends up at the back. If you don't know this, you cannot start with the conclusion.

Example
1. Request for internal newsletter

We are planning to feature an introduction of the office in the November internal newsletter. For that, we need staff photos. Pleasetake a group photo at the office and send it to us.

This is a normal document.

It is in the form of
writing as you think or as you speak.

What is the conclusion of this?

The purpose of the document is
"Please take a group photo at the office and send it to us."
is.

If you start with the conclusion

Please send us a group photo.

This will be the first part.

Rearrange the sentences.

Please take a group photo of the office and send it to us.
We need staff photos to introduce the office in the November internal newsletter.

Refine it.

[Request] Sending a group photo of the office
We will feature an introduction to the office in the November internal newsletter.

(2) Write it once, then extract.

Write exactly as you first thought of it,
or write it in spoken language.

If you write sentences normally, the conclusion gets buried. Therefore, write the text first.
You need to perform the task of extracting the conclusion from there and moving it to the front.

Example
(2) Phone call to a business partner

Please call business partner A.
There was an inquiry regarding the details of the estimate currently in progress. Please contact Mr. Maeda.

If you write this in its original form, it looks like this.

We received an inquiry from business partner A regarding the estimate for the ongoing project. We received a message from the person in charge, Mr. Maeda, asking for a bit more detailed explanation. Please contact him by tomorrow.

If you extract the conclusion from this,
Please contact Mr. Maeda at Company A.

It becomes this.
You cannot necessarily write from the conclusion right away just because you want to.

Write the text, extract the conclusion, and move it to the front. That process is important.

Summary of two points.
If you write normally, the conclusion comes at the end.
Extract it and move it to the front.

The thing you want to convey most,
extracting what you want them to do makes for a message that is easy to understand.

Add headings to your writing.
Try writing with that intention.

It is okay to overdo it.
It is okay if you make a mistake.
It will still be communicated better than writing normally.

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Well then, until next time

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