For Labor and Social Security Attorneys Who 'Don't Know Where to Start': The First Step to Take in AI Implementation
Hello, I am
Yuki Fukiage, Representative of Lean Stack Inc..
DX support for labor and social security attorney offices, "Yohakuru"
https://www.yohakuru.com/
■ Track record of AI/DX implementation in labor and social security attorney offices
Shinka Social Insurance Labor and Social Security Attorney Corporation: 80% reduction in subsidy checking tasks, over 50% reduction in document creation and procedural tasks
Asterisk Social Insurance Labor and Social Security Attorney Office: 95% reduction in work rules tasks
Four Season Social Insurance Labor and Social Security Attorney Corporation: 80% reduction in payroll processing tasks
Click here for free consultation and demos
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https://www.yohakuru.com/#contact
Introduction
In this article, I would like to address the most common consultation I receive head-on.
That is the sentiment: "I understand that I should use AI. But I don't know where to start.".
I've been to seminars.
I've read books.
I've even tried using ChatGPT a little.
And yet, when I try to bring it back to my own office,
I just can't seem to take that first step...
This is actually very common.
In fact, the more diligent the attorney is in their studies, the more they tend to get stuck here.
I will be blunt.
Getting stuck is not a problem of your initiative.
It is because no one has taught you specifically 'how' to take that first step.
In this article, I will write about the true 'first step' of AI implementation that I always share in the field.
the true 'first step' of AI implementation
Why can't you take that first step?
First, why do so many people get stuck?
The reason is simple: there is too much information.
How to use ChatGPT, Gemini, and Claude.
Tips for prompts.
Useful use cases.
The more you research, the more options and 'things you should do' increase.
When people have too many choices, they end up choosing nothing at all.
'I don't know which one is correct, so I'll just put it on hold for now'
—this is what is happening in many offices right now.
What's more, the tricky part is that most of the information out there stops at 'what AI can do.'
This is more troublesome than you might imagine.
Even if you are told, 'It can create meeting minutes' or 'It can write documents,'
what you really want to know is 'how exactly will this make our specific tasks easier?'
The catalog of what is possible just keeps growing, but it doesn't connect to your own office.
That is why you can't seem to take that first step.
The first step is not 'choosing a tool'
Here, I will share the mistake that is most commonly made.
It is starting the first step by 'deciding which AI tool to install.'
I completely understand the sentiment.
If you are going to 'introduce' something, it is natural to choose the tool first.
But this is actually a blind spot.
If you start with the tool, you end up back at the initial confusion of, 'Wait, what can this tool actually do for us again?'
The order is reversed.
In other words, the first step of introducing AI is not choosing a tool.
It is identifying just one of your office's 'most exhausting tasks.'
The real first step can only begin from here.
The true 'first step' is just this
So, what exactly should you do?
You don't need to overthink it.
There are only three things you need to do first.
1. Write down just one of your most exhausting tasks
First, please list just one task in your office that 'consumes the most manpower every month.'
It might be payroll processing.
It might be checking grant application documents.
It might be revising work rules.
The key is not to be greedy and list everything.
If you try to do 'this and that,' you will end up unable to choose again.
It is fine to pick just the single most burdensome task.
② Break down why it is difficult
Next, dig one level deeper into 'why' that task is difficult.
Is it because there is a lot of monthly transcription?
Is it because the rules vary for each client?
Is it because only veterans can do it?
Once you can see this, it becomes concrete for the first time 'where to apply AI.'
Conversely, if you skip this and introduce AI, you will remain unsure of what to entrust to it.
③ Do not aim for perfection; try just one small thing
And finally.
Please do not try to roll it out to the entire office all at once.
Take just one part of the specific task you identified.
Start by entrusting that to AI.
Try it on a small scale and experience firsthand in the field that 'Oh, this makes things easier.'
Whether or not you can achieve this one small success experiencewill completely change how you proceed afterward.
The first step does not have to be a giant leap.
In fact, I believe a half-step is plenty.
'Starting small' is the fastest way
Let me address a concern that many attorneys have in advance.
'Is there any point in starting that small?'
——Yes, there is. In fact, that is the fastest way.
The more an office tries to start big, the more time preparation takes, the more the staff gets confused, and eventually, it stops.
On the other hand, offices that started small saw results with one task, the staff realized 'this is useful,' and it naturally spread to the next task.
The offices I have supported did not change all their operations from the start.
They first narrowed it down to one heavy task, applied AI, and achieved results there.
That is why it led to figures like an 80% reduction in payroll processing and a 95% reduction in work rule creation.
Making your first step small is not a compromise.
It is the most reliable shortcut.
You don't have to walk that first step alone.
Having said that, though.
"Identify your most burdensome task, break down why it's burdensome, and decide where to apply AI."
—This sounds simple in words, but it's actually quite difficult to do on your own in your office, haha.
This is because the people who are busy with those tasks every day are the ones who find it hardest to see "what is wasteful."
What Yohakuru does is precisely to take that first step with you.
Instead of suddenly handing you a tool that seems mysterious to you as an attorney, we inventory your tasks together to identify where the heaviest burden lies.
From there, we load your office's rules and knowledge entirely into the AI and walk alongside you until the staff can use it autonomously.
If you don't know "how to take" that first step, we will support you from the side starting from that very step. That is Yohakuru's role.
Summary
Let me summarize this at the end.
The fact that you "don't know where to start" is not a problem of your initiative as an attorney.
It's just that no one has ever taught you specifically how to take that first step.
And, the true first step was not choosing a tool.
Write down just one of your most burdensome tasks
Break down why it is burdensome by just one level
Without aiming for perfection, try out just that small part
That is all there is to it.
You don't need a giant leap.
Half a step is enough.
For offices that started small, AI changes from "something to think about someday" to "something already in motion."
Thank you for reading until the end today.
"I know I should do it, but I don't know where to start."
"I have a heavy workload, but I can't figure out how to apply AI to it."
"I want to see the first step concretely through real examples and demos!"
If this sounds like you, please feel free to consult us below.
We offer free demonstrations and show real-world examples of efficiency improvements.
Please click here for a free consultation!
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https://www.yohakuru.com/#contact
See you in the next article.