A Prompt for Organizing and Utilizing Scribbled Notes with ChatGPT
Ideas and things you want to write down often pop into your head unexpectedly. You might jot them down on your smartphone or scribble them into a notebook. However, organizing them neatly can be surprisingly tedious work.
So, this time, I would like to introduce a method I have been using frequently lately: "How to turn scribbles into something substantial using ChatGPT."
What exactly is a "scribble"?
A "scribble" is writing down keywords or main points as they come to you, driven by momentum. For example, you might jot down an idea that suddenly occurred to you at a cafe into a memo app, using it as a draft to organize later.
However, it is hard to make use of them as they are. You want to shape them into something before the excitement of "I had a great idea!" fades, but that process inevitably takes effort. Honestly, it is a bit of a hassle.
That is where you should use a convenient tool: ChatGPT.
Using ChatGPT as an "Organization Pro"
I use ChatGPT with the feeling that it is someone who organizes my thoughts or someone who rewrites things carefully for me.
Specifically, I first turn my notes into text, and then I ask ChatGPT things like, "Please come up with a structure for a note based on these notes," or "Make this polite."
For example, suppose you have notes like this.As long as the content you want to express is solid, the phrasing, subjects, and predicates can be somewhat rough.
Jot down ideas as scribbles and organize them later
- It is good to use ChatGPT
- You can create articles from notes
- Easily solve the hassle of turning scribbles into articles
When you pass this to ChatGPT, it returns surprisingly smoothly organized text. For example, let's command it to "make this polite." I am using the o4-mini-high model for everything.
Make this polite
--
(The text above)
Then, the following response is returned. It has become very polite.
First, feel free to jot down any ideas that come to mind. Afterward, by using ChatGPT to organize your transcribed notes, you can create article outlines or draft bodies without much effort. With this method, the "process of turning ideas into text," which felt like a hassle when left as scribbles, should proceed surprisingly smoothly.
Also, if you command it like this, it will suggest a structure as well. If the content of your scribbles is clear, it will often provide a structure that is perfectly usable. Since the full text output from ChatGPT is long, I have included it at the end of this article.
I will write a note with the following content. Please suggest a structure.
--
Jot down ideas as scribbles and organize them later
- It is good to use ChatGPT
- You can create articles from notes
- Easily solve the hassle of turning scribbles into articles
Introduction of a practical example
Next, I will introduce a practical example of refining a proposal email to a business partner using ChatGPT.
Suppose you scribbled notes like this one day. You cannot send this to a business partner as is, right?
We have created a new service called "SmartFlow." It easily streamlines work and is ready to use immediately. Case study: Company XX reduced time by 30% in 3 months. A demo is available for trial online. Please let me know if you are interested.
I will polish this using "make it polite." I will also specify the purpose.
I want to make this an email to a business partner. Please make it polite.
--
(The text above)
The output is as follows.
Subject: Proposal for our new service "SmartFlow"
To: Company XX
Sales Department, Mr./Ms. XX
Thank you very much for your continued support.
My name is XX from Company △△.
We are pleased to announce the release of our new service, "SmartFlow," which supports business efficiency. This service features intuitive operation to automate daily tasks, allowing you to experience the benefits immediately after implementation.
Company XX, which has already implemented it, achieved a 30% reduction in work time within just three months of release, and we have received favorable reviews from many sides.
We currently have a demo environment available online that you can experience in a few minutes. If you are interested, I would appreciate it if you could let me know a convenient date and time.
I apologize for taking up your busy time, but I look forward to your consideration.
Honestly, I felt that "it's much faster than writing from scratch myself."As long as you have a base note, you can apply it in various forms.
Summary
This time, I introduced "how to turn scribbles into a formal shape." When you use ChatGPT, messy notes surprisingly quickly turn into useful forms. Since I got used to this method, I often do "just scribble it down and pass it to ChatGPT with instructions."
This is a technique with a wide range of applications, such as note articles, company correspondence, and emails to friends. If you think "this might be good," please try it once. I think you will find new discoveries if you first throw a simple note into ChatGPT.
I hope your ideas will take shape more smoothly and enjoyably. I would be happy if this article is helpful.
This is the result of "I will write a note with the following content. Please suggest a structure."
Based on the following points, I have come up with a simple and practical structure proposal. When writing, inserting short examples, screenshots, or Q&A in each section will further deepen the reader's understanding.
1. Background of writing the blog:
The frustration of leaving ideas "scribbled" and forgotten
The problem that ideas are easily wasted if left as they are
Goal of this article:
Introduce a method to smoothly go from scribbles -> organization -> output using ChatGPT
2. Merits and pitfalls of scribbling Merits:
Can write down thoughts without losing momentum
The freedom to scatter the "seeds" of ideas
Demerits:
Fragmented information is hard to look back on later
Hard to lead to "next actions" as they are
3. Why is ChatGPT suitable for organization?
The ease of getting an immediate response in natural Japanese
Automatically generate a logical outline from a list of keywords
Flexibly respond to detailed requests such as tone and character count
4. Three practical steps
Scribble down ideas
Just list the keywords that come to mind in a memo app or on paper
Ask ChatGPT to organize
Example prompt: "Please create an article outline for XX from the following notes"
Point: Specifying the purpose, tone, and character count improves accuracy
Flesh out and finish the draft
Re-instruct such as "with concrete examples for the XX part" or "summarize into 5 headings"
Finally, rewrite in your own words
5. Case study: Flow from notes to article
Step 1: Roughly written scribble notes
Step 2: Initial prompt and ChatGPT response example
Step 3: Fine-tuning prompt + final output (headings + lead text)
6. Common troubles & solutions
Response is too long -> Specify "within 300 characters" or "in bullet points"
Off-topic -> Limit by saying "use only the following keywords"
Phrasing is stiff -> Order "in a soft tone" or "in polite style"
7. Summary & a step to try right now
Point summary:
Just scribble it down
Throw it into ChatGPT with a clear purpose
Brush up the response
Call to readers:
First, write down "yesterday's idea" and try the steps in this article once
With this structure, the flow of "scribbling -> using ChatGPT -> turning into an article" will be intuitively conveyed to the reader, making it easier to encourage practice. Please use it as a reference!
Thank you for reading this far.
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いいなと思ったら応援しよう！
なんと、ここまで読んでいただけるとは！いただいたチップは創作活動に使わせていただきます😊