You Don't Need Talent. The PM's Golden Template for 'Verbalization' That You Can Just Copy and Paste [The Science of Team Building Vol. 24]

Suddenly, but after reading the articles Vol. 22 'Instructions as Riddles' and Vol. 23 'The Price of One-Line Chats,' didn't you feel something like this?

“I understand that verbalization is important. But, I don't have time to write such long sentences” “If I write a heartfelt request every time, my other work won't get done”

Confronted with such logical arguments, some of you may have despaired, thinking, 'This is impossible for me'.

Please rest assured. Although I was the one who insisted so strongly on 'writing' in the previous article, actually, I hate writing from scratch.

Excellent leaders do not write text 'from scratch'

I have been involved in on-site management for about 20 years as a manager, PM, and PMO, but when I was young, I worried so much about 'how to write' that I worked overtime until late every night. I would spend an hour worrying about how to write a polite email, wondering 'how should I start?' or 'in what order should I convey this so I don't offend anyone?', and in the end, I couldn't finish my other tasks and fell behind... those were the kinds of failures I had constantly.

However, there is a truth I have realized after watching many excellent project managers and leaders over the past 20 years.

“People who work fast and go home on time don't necessarily have great writing skills. They just have 'armor (templates)' that can handle any situation.”

They don't weave words from scratch. They have winning patterns (forms) like 'if you list these items, it will be understood' or 'if you write in this order, you will get approval,' and they are just filling in the facts.

Eliminating the time spent worrying about 'structure'

The 'verbalization' I wanted to convey in Vol. 22 and 23 is not about you struggling to come up with a sentence structure every time. Framework creation can be finished in an instant using a 'form'.

The essence of a PM's job is not to create beautiful documents, but to gather facts and make decisions. Please do not use your valuable brain resources to worry about 'what order should I write this in?'. You can stop thinking about 'how to write (How)' and just focus only on the 'content (What)'.

This time, I have decided to release a portion of the practical templates that I have polished over about 20 years of gritty experience and that I use myself to eliminate 'wasted time worrying about structure'.

The 'Golden Template' that protects a PM's time

I will release three forms that I use frequently in my daily work to 'protect myself and create time'. These are not instructions for the field. They are forms for 'external coordination,' which is what PMs worry about the most.

1. [Management Report] 'Weekly Summary' that silences executives in one go

The most tiring part of reporting to executives and superiors is dealing with the question, 'So, is it going well?'. By using this form, you can convey the situation using only traffic lights (colors) without worrying about 'what to write'.

2. [Declining] 'Scope Defense Email' that kills additional requests in seconds

When someone says 'do this too,' you worry about how to decline without offending them, right? In such cases, if you use this form, you can write a proposal that doesn't 'decline' but rather 'makes them choose' without worrying.

3. [Preventing Re-litigation] 'Decision Logs' that cut meeting time in half

The biggest waste of time in a project is re-discussing, 'Why did we choose Option A back then?' By leaving this log the moment a decision is made, you can save yourself hours of time in the future.

🎁 [Announcement] I am opening up my 'armory' from 20 years of field experience

How was it? I hope that for those who felt the 'importance of articulation' in Vol. 22 and 23 but were anxious that 'it seems like a lot of work to think from scratch every time...', this has lifted a burden off your shoulders. If you have a template, all you have to do is fill in the facts. The hurdle for the work will drop dramatically.

'I understand that it's important to create your own templates.' 'But I want a finished product that I can use immediately starting tomorrow...'

For such busy leaders, I have compiled the 'Practical Armory (30 Selected Templates)' that I have polished and actually used extensively during my approximately 20 years of field experience, and released them all at once in a separate article (paid area).

These are all intended to 'let you, as a PM, relax without worrying about unnecessary things.' They include team-building templates, but that is ultimately because 'the PM has the easiest time when the team starts moving on its own.'

[Breakdown of Included Templates (30 Total)]

• Chapter 1: Team Building (10 selections)
  Mechanisms for the team to self-propel and for the PM to step back (New PL onboarding, trouble arbitration logs, expectation adjustment... etc.)

• Chapter 2: Project Management (8 selections)
  Templates to eliminate the stress of reporting and coordination (Project charter, decision logs, recovery reports... etc.)

• Chapter 3: Development Direction (6 selections)
  Instructions that eliminate 'What should I do?' from the field (Requirement definitions, bug reports, technical research requests... etc.)

• Chapter 4: Operations & Maintenance (6 selections)
  Armor to protect yourself when accidents happen (Incident reports, release judgment, business handover documents... etc.)

Creating a 'format that communicates' from scratch takes months, including verification. Please use these templates to shortcut the '20 years of trial and error' that I have repeated in the field.

Currently, the release commemorative campaign has ended, and it is now available at [Regular Price]. However, I recommend it with confidence.

If you can use this collection of templates to reduce your total document creation time by even "1 to 2 hours," that alone will pay for itself.
(Please calculate it based on your hourly wage. As an investment to buy back the time you spend worrying, it should certainly not be expensive.)

Discard the wasted time spent worrying about "how to write," and use this investment to gain "leaving work on time" and "better evaluations" starting next week.

Starting tomorrow, let's discard the time spent worrying about "how to write" and leave work on time 🍺

👇 The crystallization of 20 years of field experience. 30 "Practical Armory" templates to eliminate hesitation [Complete Preservation Edition]
https://note.com/henachoko_pm/n/n82c6fb1f7499

(*This is the end of the main content. ♡ Likes and follows are encouraging!)