A Must-Read for Speakers! 3 Tips for Keeping Time from a Pro
I'm Hata-sen, a former teacher who started training in April with the goal of becoming a new farmer specializing in honeyberry haskap.
Recently, I've been writing a bit more about my agricultural training, but I also write 1500-2000 characters every day about marketing, farm management, and other useful information for you.
Thank you as always for reading.
Today, I'd like to share with you what Areko Sachi from the Freelance School talked about on Voicy, under the theme of "3 Techniques for Speaking Within a Time Limit."
Have you ever run out of time or had too much time left over when you were speaking?
We have opportunities to speak every day in meetings, discussions, and presentations. But keeping to time is surprisingly difficult. Often, we get passionate and say unnecessary things, or forget important points, and things don't wrap up well.
So, I found it very helpful that speaking professional Areko Sachi shared some tips on how to keep to time.
Areko-san is a former radio DJ, and speaking on time was the most important skill for her. What is the secret?
1. Divide your talk into 3 parts
Whether it's a presentation or a meeting, divide what you want to say into 3 blocks.
It's a 3-part structure: "Introduction," "Development," and "Conclusion."
Roughly divide the content into these three in your head, and decide on an appropriate time allocation based on the total time available.
For example, for a 30-minute presentation, you might spend 5 minutes on the introduction, 20 minutes on the development, and 5 minutes on the conclusion. The point is that the content naturally comes together, and it becomes easier to allocate time.
2. Divide further into 3 parts
If you have a lot to say or need detailed explanations, divide each part into 3 again.
For example, divide the 20 minutes of development into 3 equal parts and decide on the content and time required for each. The trick is to have a rough time estimate in advance so you can quickly adjust if one part runs long.
3. Get a sense of 1 minute
It's good to develop a sense of "this much talking equals 1 minute."
It's also effective to prepare a simple summary in advance that you can speak in 1 minute.
It will give you confidence and help you speak with peace of mind.
In this way, the secret to keeping time is to divide your structure into 3 blocks and properly decide on the time allocation.
If you have many opportunities to speak, please give it a try.
Thank you for staying with me until the end today.
See you tomorrow.
End
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