When you think, 'Is this meeting even worth it?' — The 'visualization' techniques I learned in the training course
Let me ask you suddenly—don't you find meetings difficult?
Group work in the SME consultant training course.
Have you ever noticed that the atmosphere becomes one where 'the discussion isn't coming together,' 'only the same people are talking,' or 'time is just passing by'?
Actually, I fell into that exact pattern at first, too.
I was inwardly frustrated, thinking, 'Why is this taking so long?'
But one day, it suddenly hit me.
Maybe it's not that the content is bad, but that the 'way of proceeding' is bad.Maybe it's not that the content is bad, but that the 'way of proceeding' is bad.that.
That was when I encountered the technique called 'facilitation'.
Simply put, it is the power toorganize the meeting process, draw out everyone's opinions, and lead to a consensus.that.
For example, the following skills are required.
Planning ability: Deciding the agenda and time allocation in advance
Facilitation ability: Preventing the conversation from going off-track and creating a space where everyone can speak
Elicitation ability: 'Diverging' opinions, 'converging' them, and summarizing them to 'decide'
In other words, it's important to become not the 'person who makes the conclusion,' but the 'person who prepares the space where a conclusion can be reached.'
In a practical training session one day, I tried using this technique consciously.
We broke down the work into small pieces using WBS (Work Breakdown Structure) to divide roles, and proceeded with the discussion while 'visualizing' it using large paper and sticky notes.
And then—
The discussion in our group, which hadn't been coming together at all, began to take shape smoothly.
The moment when the group members naturally said, 'This meeting was actually meaningful.'
...That was quite moving.
To summarize the changes I gained through this experience—
My awareness shifted from 'discussion = a place to decide' to 'discussion = a place to create together'
I realized that if the facilitator changes, the atmosphere of the group changes completely
By remaining neutral as a facilitator, it became easier for everyone to speak
I was surprised by the power of visualization (facilitation graphics)
By the way, creating 'psychological safety' is also an important element of facilitation.
Not interrupting, not denying, and loosening things up with icebreakers...
Creating that kind of atmosphere pays off later in 'honest discussions'.
If you are in a consultant training course or group work and find yourself thinking,
'We don't have enough time,' 'No one is speaking up,' or 'Things just aren't clicking'—
If you feel that kind of frustration,
I recommend that you start by being 'just a little more conscious' of facilitation.
You don't have to do anything dramatic; just by tweaking how you proceed, your team will start moving in surprising ways.
If you're unsure, start by 'visualizing' things.
Whether it's a whiteboard or sticky notes,
'visible discussions' will properly move both the thoughts and feelings of your members.
Facilitation is an ally for those who want to change their meetings.
I really hope you get to experience that realization for yourself.
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