What the fastest managers do to finish meeting materials with Gemini

Gemini 1-Minute Tips for Frustrated Managers, Vol. 1 by Deputy Manager Taro

It's 5:00 PM on Friday.

The materials for next week's board meeting are still blank.

It's obvious, but 80% of the time spent on meeting materials is eaten up by 'formatting' rather than 'thinking'.

Conclusion first, bullet points, anticipated questions.

Thinking about these three formats from scratch every time is the biggest time-killer.

Using Gemini's Canvas feature makes this disappear.

Canvas is a workspace where you can edit the text generated in the chat directly on the same screen.

The back-and-forth of copying and pasting into another app to fix the formatting is gone.

This is all I do.

I paste my meeting notes and send the following prompt.

以下の会議メモをもとに、役員向けの報告資料を作成してください。
A4 1枚想定、結論先出し、箇条書き中心。

最後に「想定質問」と「対応案」を追加してください。

専門用語は使わないでください。

This takes 30 seconds. A draft is produced.

The point is to 'write the conditions for the final version first'.

'One A4 page', 'Conclusion first', 'Bullet points'.

Just by including these three conditions at the start, the effort to fix things later is drastically reduced.

I want to tell the me from a year ago, who used to ruin his Friday nights trying to make perfect materials, just this.

Produce a 20-point draft in 30 seconds.

You can polish it from there.

The first thing a manager should do with AI is not image generation or code generation.

It is not writing the first draft of meeting materials yourself.

Just doing this will bring your Friday nights back.

AI time-saving techniques for frustrated managers, updated daily.

Tomorrow, I will write about 'how to create your own custom proofreading AI in 3 minutes'.

For those in their 50s like me who are wondering 'where should I even start with AI?', let's try it together.

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