Don't Get Lost Even as GPTs Increase! 7 Useful Management Techniques

"There are too many GPTs, I don't know which is which!" Have you ever experienced that kind of confusion? The more you use AI, the more you want to try new GPTs, and before you know it, your left-hand list is completely filled up. Actually, this is proof that your AI usage is progressing, but if your management is lax, it could potentially lower your efficiency! But don't worry. In this article, we will explain management techniques to help you master your GPTs without getting lost, even as they increase, in a way that is easy for beginners to understand.

1. Categorize by frequency

The first step to efficiently managing your GPTs is to categorize them by frequency of use. By prioritizing frequently used GPTs in prominent positions, you can significantly reduce the time spent searching. For example, it is recommended to pin your daily "SNS posting GPT" or "ideation GPT" to the top of the list, and place those you use only about once a week at the bottom of the list.

As a concrete method, it is also effective to be creative with names based on frequency. If you include symbols like "★" or "[Frequent]" in the name, it becomes easier to grasp the list at a glance. For example, if you name it "★Sales Copy GPT," it will be harder to get lost on which one to use.

2. Be creative with names so they are understandable at a glance

One of the reasons GPTs increase is that the names are too abstract, making it impossible to tell which is which. Therefore, it is important to give them concrete and easy-to-understand names. For example, if you give them names where the purpose or use is immediately clear, such as "Ideation GPT" or "Catchphrase Creation GPT," you can find the GPT you want to use just by looking at the list. It is also effective to add categories according to the use. If you put labels like "[For SNS]" or "[For Blog]" at the beginning, you can manage GPTs with the same purpose together.

3. Manage by grouping

If your GPTs have increased to more than 10, consider grouping them. Unfortunately, there is currently no function to directly divide GPTs into folders, but you can pseudo-group them by being creative with names and organization. For example, just by sorting the order in the list by categories such as "SNS-related," "Writing," and "Ideation," it becomes much easier to see. Also, for GPTs you no longer use at all, it is refreshing to temporarily add "zzz" or similar to the beginning of the name and move them to the bottom of the list.

4. Utilize favorites

Many platforms provide a "favorites" function. Use this function to ensure you can access particularly important GPTs immediately. For example, if you register a "Sales Copy GPT" or "Promotion Planning GPT" used during a sales period as a favorite, you can save the trouble of organizing the list after the sale ends. By adding only those you use regularly to your favorites, smooth access is possible.

5. Organize regularly

To manage GPTs efficiently, regular organization is also essential. If you leave ever-increasing GPTs alone, the list will become buried, and the time spent searching will increase. It is recommended to review the GPTs you are not using about once a month and categorize what is necessary and what is not. For things that are temporarily unnecessary, adding "Dormant" or "For Storage" to the name will keep the list clean.

6. Utilize memo functions

Depending on the GPT, there may be a function to add memos to make the usage and role easier to understand. If you utilize this memo function, you can record information such as "This GPT specializes in XX" or "Last updated: Month/Day," making it easier to remember the role even after time has passed. If there is no memo function, it is also recommended to organize them yourself in Google Docs or a note app.

7. Do not increase new GPTs too much

Finally, it is also important not to increase GPTs indiscriminately. I understand the feeling of "wanting to try new functions," but if you create everything, management will conversely become difficult. When creating new GPTs, carefully consider "how this is different from existing GPTs" and "whether it is really necessary to create a new one." By operating on the premise of deleting things that are only temporarily necessary, you can always keep the list in an optimal state.

Summary

Even if GPTs increase, if you are creative with management, you can master them efficiently without getting lost. By utilizing 7 methods such as "categorizing by frequency of use," "giving concrete names," and "regular organization," you will be able to access the target GPTs without stress. The key to maximizing the use of AI is to organize convenient tools simply.

The smoothness of AI utilization changes significantly depending on the management method. Get a more efficient work environment with small efforts you can start today! Click here for the secret to successfully attracting 246 customers in 31 days and achieving 500,000 yen in daily income completely automatically👇️