Abolition of the requirement for personal seals on pension procedures in principle

✅ Abolition of the requirement for personal seals in principle

Effective December 25, 2020, the requirement for personal seals (hanko) on pension application and notification forms will be abolished in principle (seals will still be required for procedures that necessitate a registered bank seal or a registered personal seal, etc. (*)).

Old forms with seal fields can still be used on or after December 25, 2020.
Also, there is no need to affix a seal even when submitting via old forms.

* Forms that still require a seal

・ National Pension Insurance Premium Account Transfer (Change) Application Form
・ National Pension Insurance Premium Account Transfer Cancellation Application Form
・ Power of Attorney (for requesting a pension division agreement)
・ Declaration of Dependents for Recipients of Public Pensions, etc.
・ Health Insurance/Employees' Pension Insurance Premium Account Transfer (Change) Application Form
・ Mariners' Insurance/Employees' Pension Insurance Premium Account Transfer (Change) Application Form
・ Health Insurance/Mariners' Insurance/Employees' Pension Insurance Premium Account Transfer (Change) Application Form (for Japan Post Bank)
・ Health Insurance/Employees' Pension Insurance Premium Account Transfer Cancellation (Revocation) Notice
・ Mariners' Insurance/Employees' Pension Insurance Premium Account Transfer Cancellation (Revocation) Notice
・ Health Insurance/Mariners' Insurance/Employees' Pension Insurance Premium Account Transfer Cancellation (Revocation) Notice (for Japan Post Bank)

✅ Applications have become easier without the need for seals

While some documents cannot be exempted from this requirement due to external factors that necessitate verification of bank seals, the requirement for seals has been removed for almost all documents related to pension procedures.

The removal of the seal requirement will speed up the application process.

For company presidents who submit applications themselves, it makes no difference as they have their own seals, but for companies where the president's approval is required for the application itself, won't the speed increase significantly?

✅ Electronic applications would be even faster

For labor and social security attorneys, the seal requirement was not really an issue as they were already using electronic applications. However, this is likely good news for those who have not yet adopted electronic filing.

While it is good that seals are no longer required, I believe that switching to electronic applications would further increase the speed of the process. Why not take this opportunity to try electronic filing if your company hasn't already?

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