Preparing for Successful Telework

In my previous article, I wrote about the reasons why telework has not become widespread.

To implement telework, you need to build a foundation.

First, to allow telework, it is necessary to establish work rules, which are company regulations.

Let's list some of the issues that arise when implementing telework...

・What should be done about telework equipment?
・Since employees will no longer commute, what should be done about commuting allowances?
・How should working hours during telework be handled?
・What should be done to prevent information leaks?
・How should the burden of utility costs, etc., be handled?

There are still many things that need to be decided.
Without these rules, problems will arise later.

For that purpose, we will create Telework Regulations, which are supplementary provisions to the work rules.

I will introduce a part of them here.

Article 〇 (Prohibited Matters)
In addition to what is stipulated in the main rules, those engaged in telework must comply with the following matters:
① Take the utmost care not to allow third parties to view, copy, etc., company information taken out or deliverables created according to prescribed procedures during telework.
② Devote yourself to work during telework hours.
③ Handle the information and deliverables specified in Item 1 carefully so as not to lose or damage them, and store and manage them using secure methods.
④ In principle, work from home shall be performed within the home reported to the company, and work shall not be performed in places other than the home.
⑤ In mobile work, do not operate a computer or show important documents in places other than those designated by the company.
⑥ In mobile work, do not connect to networks with a high risk of leakage, such as public wireless LAN spots.
⑦ When implementing telework, comply with company regulations regarding the handling of company information.

Has your company created telework regulations?
I think it would be difficult to create them from scratch, so I will provide you with telework regulations.

You can download them immediately if you have your company name and email address.

After creating telework regulations, you will actually start teleworking, but just creating the regulations is not enough. To make telework successful, an evaluation system is also necessary.

I will write about this evaluation system next time.

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